COS Payroll Information System | DENR-PENRO Palawan
The Architect. Responsible for creating the Payroll Period. They define the Month and Year in the system before any processing begins.
The Document Providers. Both parties have the authority to upload required requirements (DTRs, Accomplishment Reports) into the digital queue.
The Data Processor. Verifies submissions and encodes the specific work details: Rendered Hours, Tardiness, and Absences.
The Verifier & Adjuster. They audit the clerk's input and have the authority to apply changes, manage BIR/Tax requirements, and ensure statutory compliance.
The Fulfiller. After final approval, they generate reports and disbursement data to ensure payments are processed correctly.
Accounting reviews all data for completeness. If found in order, they grant Approval. The Payroll Clerk then prints the finalized payroll, and a scanned, signed copy is uploaded to CPIS for digital archiving.
The Payroll Clerk has the authority to Unlock a period to add/remove employees or edit data. However, this Resets the approval status. The entire payroll must be re-verified by Accounting to maintain a secure audit trail.
An employee will not load into the worksheet for encoding unless their required documents for that period have been uploaded and verified.
All high-level actions (Unlock, Approval, Deletion) are logged with a user timestamp to ensure transparency for internal or external audits.
Built by the PENRO Palawan ICT Unit